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Tag: Supplier quotations

  • Comparing Building-Stone Quotations: Size, Quantity, Delivery and Unloading

    A price per stone is only useful when you know which stone it buys and what it will cost to get the order to your site.

    Before comparing building-stone quotations, confirm the stone type, dimensions, number of pieces, delivery destination and unloading arrangements. Give every supplier the same request, then compare the total for that order.

    If you are still deciding what stone the building requires, confirm the specification with your project team before choosing a supplier on price.

    1. Use the dimensions in your specification

    A casual description such as “six-inch stone” may leave important details unstated. Ask your project team for the required type and dimensions, and carry those details into the supplier request.

    Include the units. Ask suppliers to confirm that they have priced the stated specification, rather than a similar product they usually sell.

    If an alternative is offered, keep it separate in the quotation and check it with the person responsible for the specification. A cheaper alternative is only useful if it is suitable for the intended work.

    2. Agree the quantity being priced

    If you are ordering by the piece, state the number of pieces. If a supplier quotes by the load, ask how many pieces of the specified size that offer includes and how the delivery will be counted.

    Do not assume that every vehicle carries the same quantity. “One lorry” does not tell you enough to compare two offers.

    If you do not yet know how many pieces you need, ask for quantity advice based on the actual work. Do not guess from someone else’s house or buy a round number simply because it fills a vehicle. MyJenga’s building materials page includes an option for help with quantities.

    3. Compare yard prices with delivered prices carefully

    Ask whether the quoted amount is for collection or delivery. Then confirm what “delivery” covers.

    Give the county and town or general area when requesting quotations. Mention known access constraints and arrange for the supplier to confirm the exact destination and route before finalising delivery.

    Check whether the vehicle can reach the agreed unloading point and who will make that assessment. If materials may need to be moved again after unloading, clarify who arranges and pays for it.

    The cost comparison should show materials, transport, unloading and applicable taxes. A low unit price is not enough to establish the lowest total for your order.

    4. Agree unloading and receipt arrangements

    Ask who supplies the people or equipment for unloading and whether that cost is included. Confirm when delivery is expected and who on site will receive it.

    Before ordering, agree how the delivered quantity will be checked, what paperwork will accompany it and how shortages or damage should be reported. Keep the agreed procedure with the quotation and order details.

    Photographs can support a delivery record, but they do not replace an agreed way to establish the quantity and assess what arrived.

    5. Ask every supplier the same questions

    Use this checklist when a quotation arrives:

    • Does it state the stone type and dimensions requested?
    • Is the quantity given clearly, with an agreed counting or measurement basis?
    • Does the unit price apply to that exact specification?
    • Is transport to the agreed site included?
    • Is unloading included, and who will carry it out?
    • Are applicable taxes included in the total?
    • What delivery window can the supplier offer?
    • How long is the quotation valid?
    • What payment and delivery-check arrangements are proposed?

    Ask for a revised quotation if clarification changes the price or scope. That leaves you with one current offer to compare, rather than a mixture of an old document and several messages.

    A building-stone quotation request you can adapt

    The following is an example request, not a recommended specification or quantity:

    I need a quotation for [number] pieces of [stone type], with dimensions of [dimensions and units], for delivery to [town/area] in [county].

    My preferred delivery window is [date/window]. Known access restrictions are [details].

    Please confirm the specification, quantity, unit price, transport, unloading, applicable taxes and total payable. Also state availability, quotation validity, payment terms and how shortages or damaged pieces would be handled.

    If you need more than one size or type, list them separately. Ask for a separate quantity and price for each line.

    Questions homeowners ask

    Is a quotation per lorry enough?

    Only if the offer also clearly identifies what the load contains and how its quantity is established. Ask for the specified stone, dimensions and number of pieces or other agreed basis so you can compare it with alternatives.

    Can I order before I have the final quantity?

    Explain which information is missing and seek quantity advice first. A supplier can explain availability, but that alone does not establish how much your building requires. Agree any professional advice fee before commissioning it.

    Should I choose the lowest price per piece?

    First check that the material and dimensions match, then compare the total including transport and unloading. Availability and the proposed delivery arrangements also matter.

    Ask for a quotation you can compare

    Request building-stone quotations →

    Choose building stone and describe the specification, quantity, delivery area and timing. If you do not know the quantity, choose the advice option instead. You can prepare and review the request before signing in to send it. MyJenga creates a project for your first enquiry automatically, and submitting the enquiry does not place an order.

    Related guide: What to Include in a Cement and Sand Supplier Request.

  • What to Include in a Cement and Sand Supplier Request

    You ask two suppliers for cement and sand. One sends a price per unit. The other gives a delivered total. A third says transport will be worked out later.

    Those offers are difficult to compare because they answer different questions.

    For useful cement and sand quotations, give each supplier the same material specification, quantity, unit, delivery area and required date. Ask them to show transport, unloading and applicable taxes clearly, along with availability and how long the offer is valid.

    If you are ready to enquire, request building materials quotations with the details you already have.

    1. Describe the material clearly

    A request for “cement” or “sand” leaves room for different assumptions. Use the specification provided by your project team where one is available.

    For cement, state the specified product or type and bag weight. For sand, state its intended use and the specification you have been given.

    If a supplier proposes an alternative, ask them to identify it clearly. Check a proposed substitution with the person responsible for the specification before accepting it. A familiar name or a lower price does not establish that two products are interchangeable.

    If you do not know the specification, say that you need help confirming it. You can ask for advice before asking suppliers to price a final order.

    2. Pair every quantity with a unit

    “Two hundred” is not a complete quantity. Neither is “one load” unless everyone understands the capacity and basis of that load.

    Use units that fit the material and make the request unambiguous:

    Material Details to put beside the quantity
    Cement Number of bags, bag weight and specified product/type
    Sand Quantity and agreed unit, with the specified material or intended use
    A lorry load Stated capacity and how the delivered quantity will be established
    Other materials Item description, specification, quantity and unit

    Do not compare the price of one supplier’s “lorry” with another’s until you understand what each offer includes. Ask how the quantity will be recorded on the quotation and delivery paperwork.

    3. Say whether you want delivery or collection

    A supplier’s yard price may look attractive until you add transport. A delivered price may still leave unloading for you to arrange.

    Start with the county and town or general area. Mention access issues that could affect the offer, such as a narrow entrance, a difficult approach or restrictions on delivery times. Agree how the supplier will confirm the route and unloading arrangements before delivery.

    Ask the supplier to separate:

    • Materials cost.
    • Transport to the agreed destination.
    • Unloading, including who provides the people or equipment.
    • Applicable taxes and whether they are included in the total.
    • Any other charges or conditions affecting delivery.

    You can share the exact delivery point when the arrangements require it. It does not need to appear in a public request or article.

    4. Include when you need the materials

    “Available” and “available when your site needs it” can be different things. Give a preferred delivery date or a realistic time window.

    If you need several deliveries, describe that rather than requesting a single bulk price and assuming the same terms apply to every trip. Ask what happens if your site is not ready on the planned day, and who you should contact to rearrange delivery.

    Also ask how long the quotation remains valid. Keep the date on the offer so you know when to reconfirm price and availability.

    5. Use a request suppliers can answer item by item

    Here is an illustrative request you can adapt. Replace the bracketed details with your own information; the fields are not recommended quantities or specifications.

    Please quote for delivery to [town/area], [county].

    Material: [name and specification supplied by my project team].

    Quantity: [amount and unit, including bag weight or load capacity where relevant].

    Required: [date or delivery window].

    Access: [known restrictions, or “please confirm access before delivery”].

    Please show the materials price, transport, unloading, applicable taxes, total payable, availability, payment terms and quotation validity. Identify any proposed alternative material separately.

    For several materials, repeat the material and quantity lines for each item. On MyJenga, include further items in the additional details so suppliers can see the rest of the request.

    6. Compare the total for the same order

    Once you have quotations, check them against your original request. An itemised response makes it easier to spot a changed quantity, a different specification or an omitted delivery cost.

    You can record each offer under these headings:

    Comparison point What you need to know
    Material Does it match the requested specification?
    Quantity Is the amount and unit the same?
    Price basis Is it per bag, agreed measure or complete order?
    Delivery Is transport to your agreed destination included?
    Unloading Who does it, and is the cost included?
    Total What is payable for this exact order?
    Timing Can the supplier meet your delivery window?
    Conditions What are the payment terms and offer expiry date?

    Ask suppliers to clarify gaps before you select an offer. Record any agreed changes in the final quotation rather than relying on a telephone conversation alone.

    7. Agree how the delivery will be received

    Arrange for someone authorised to receive the materials and compare the delivery paperwork with the order. Ask in advance how shortages, damage or a different product should be reported and handled.

    A delivery photograph can help record what arrived, but it does not by itself establish the quantity or suitability of the material. Agree an appropriate check with your supplier and project team for what you are buying.

    Questions homeowners ask

    What if I do not know how much material I need?

    Choose the quantity-help option on MyJenga’s building materials page. Describe the work and say which drawings or quantities you already have. Confirm the scope and fee for professional quantity advice before commissioning it; the enquiry form does not automatically calculate a materials schedule.

    Can I request more than one material?

    Yes. Describe the main material and add the other items, specifications and quantities in your request. Ask for an itemised response so you can compare each part of the order.

    Will I receive five quotations?

    You can compare up to five proposals, depending on suitable suppliers and availability. Five is the maximum, rather than a guaranteed number of responses.

    Request quotes for the materials your site needs

    Start with the material, quantity, location and timing. If any of those details are uncertain, explain what help you need.

    Request building materials quotations →

    You can prepare and review your request before signing in. Sign in to send it; MyJenga creates a project from your details if you do not already have one. An enquiry is not an order or payment, and you agree the supply and delivery terms before purchasing.

    Related guide: Comparing Building-Stone Quotations: Size, Quantity, Delivery and Unloading.